VMware Lab Platform Automation for New Class Creation Instructor E-Mail Alert

Products

• VMWare Hands-on Labs

Issue/Introduction

Tenant Administrators are able to create classes and assign instructors. Once a class is created, an automated e-mail can be sent to instructors with details of the class.

To enable automated e-mail alerts to instructors, please follow the below steps:

1.       Go to Tenant Management è Settings è Instructor Options

2.       Enable “Send Mail to Instructor on Class Creation”

Next, you can configure the e-mail sent to instructors within the same menu by going to E-Mail è Instructor Class Created E-Mail, and selecting “Customize”. Within this setting, you can customize the return address, title, and body of the email.
 

The body of the e-mail can be customized with the help of the following tokens:

·          [tenantName]                 Unique tenant name subscribed to VLP 

·         [startDate]                          Class start date 

·         [endDate]                           Class end time 

·         [numberOfSeats]             Number of students allowed for the class 

·         [classUrl]                             URL of the class 

·         [labName]                          Lab associated with Class 

·         [numberOfStudents]      Number of students attending the lab 

·         [classId]                               Unique Class ID 

·         [className]                       Class name 

·         [instructorFirstName]    First name of the instructor  

·         [instructorLastName]     Last name of the instructor 
 

Once you have finished customizing, save the changes and the instructor email alert automation is ready to use.