Budget to Forecast View doesn't update forecast with change to Plan of Record in New UX

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Article ID: 182970

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Updated On:

Products

Clarity PPM SaaS Clarity PPM On Premise

Issue/Introduction

In the New User Experience (UX), the Budget Plan view of Budget to Forecast doesn't reflect changes from a new Cost Plan of Record when compared to the Budget Plan.

Steps to reproduce:

  1. Create a financially enabled Project with a duration of 5 years.
  2. Create a Cost Plan with Cost Type and Transaction Class for the duration of the project with Annual periods for the 5 year duration of the project.
  3. Populate the Cost Plan with values for combinations of Cost Type and Transaction Class with values for the 5 years
  4. Submit the Cost Plan and approve it as the Budget Plan
  5. Copy the Cost Plan of Record and make changes to the values
  6. Make the new Cost Plan the Plan of Record
  7. Open the Budget and Select the View of Budget to Forecast
Expected Results: See variances due to changes in the forecast coming from new Cost Plan of Record
 
Actual Results: No variances

Environment

Release : 15.7.1

Component : CA PPM SAAS APPLICATION

Resolution

  1. This is working by design. The forecasts (and variances) are always calculated from the original Cost Plan which was used for Budget submission, and not from the new Plan of Record cost plan (if the POR changed).
  2. When the budget is submitted itself, a "copy" of the Cost Plan is made for use as Budget, and all calculations happen on the "copy" and not on the Cost Plan.
Excerpt from documentation at: New User Experience: Manage Financial Plans on how the budget to forecast fields are calculated:

The forecast values are calculated as follows:
 
  • For the past time period, Forecast = Actual
  • For current and future time periods, Forecast = Planned
  • Forecast (Calculated) = Actual + Forecast Remaining
  • Forecast Remaining = Actual Cost (posted through the last complete fiscal period) + Planned Cost (remaining in the cost plan of record after the last complete fiscal period)
     
    For example, the time period is set to monthly and the project as of date is 05/20/2018. Here, the Forecast remaining is actual cost through 04/30/2018 plus planned cost in fiscal periods after the fiscal period ending 04/30/2018.
  • Variance = Budget − Forecast
  • % Variance = (Variance ÷ Budget) × 100