HOW TO: Configure Notification Settings with PGP Desktop for Macintosh


Article ID: 180137


Updated On:


Symantec Products




The PGP Desktop Notifier feature displays status messages in a corner of your screen when you send or receive email messages.  This article describes how to configure various notifier preferences.

How To Configure Notification Preferences

The notification settings are accessed from the Preferences panel:

  1. Open PGP Desktop
  2. From the PGP menu, select Preferences.
  3. Click on the Notifications tab.
The Notifications preferences are:
  • Use PGP Notifier: PGP Desktop Notifications can appear at any of the four corners of your screen. Select a button to indicate the corner that you would like PGP Desktop Notifications to appear. Click Preview to see how the PGP Desktop Notification alert box looks in the specified corner.
  • Notify when processing outbound email: Select this checkbox if you want PGP Desktop Notifiers to appear, informing you of encryption and/or signing status when you send mail. Deselect this checkbox to stop PGP Desktop Notifications from appearing when you send mail.
  • Ask me before sending email when the recipient's key is not found: PGP Desktop looks for a public key for every recipient of the email messages that you send. By default, if it cannot find a public key for a recipient, it sends that email in the clear (without encryption). If you select this PGP Desktop Notification option, you are notified that this is the case, and given a chance to block the email so that it is not sent.
  • Always ask me before sending email: You can select this checkbox if you would prefer approving every email that you send. You can review the encryption status in the PGP Desktop Notification, and either send or block the email.
  • Delay outbound email for n second(s) to confirm: If you would like a PGP Desktop Notification for every message that you send, but you would prefer that they did not wait for your explicit approval, you can select this option. Outbound email is delayed, and a PGP Desktop Notifier displays, for the time period that you choose. If you want the email to be sent, do nothing: the email is sent once the time interval elapses. If you would like a closer look at the PGP Desktop Notification, move your cursor over it. The PGP Desktop Notification changes from translucent to opaque in appearance, and the outbound email is delayed while you review the PGP Desktop Notification information. You can then allow the email to be sent or block it.
  • Display notifications for incoming mail: For incoming email, you can choose the extent to which you are notified of its status upon arrival. Your choices are:
    • When receiving secured email: A PGP Desktop Notification box appears whenever you receive secured email. The box displays who the email is from, its subject, its encryption and verification status, and the email address of the person sending it.
    • Only when message verification fails: For incoming email, you see a PGP Desktop Notification box only when PGP Desktop is unable to verify the signature of the incoming email.
    • Never: If you do not need or want to see a PGP Desktop Notification box as you receive email, select this option. This option does not affect PGP Desktop Notifications for outgoing mail.
  • Notify for status of PGP Encrypted IM sessions: Select this checkbox if you would like a PGP Desktop Notifier box to appear briefly when you begin a secure instant message chat, and appear briefly again when the chat ends.