HOW TO: Change the Properties of Users in a PGP Disk with PGP Desktop 9.x for Macintosh

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Article ID: 180098

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Symantec Products

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This article describes how to change the properties of users in a PGP Disk with PGP Desktop 9.x for Macintosh


A PGP Disk Administrator may add multiple users to a PGP Disk allowing them to access it. The administrator can also change properties on those users such as changing their password, disabling their access without removing them, changing their access to be read-only and giving them administrative access. This document describes how to make these types of modifications.

 

Note: There can only be one administrator of a PGP Disk at one time. Therefore, you remove administrative access on a PGP Disk by assigning it to another user. The administrator is identified by (Administrator) beside the user name.


 

How to Change the password of users on a PGP Disk

 

  1. Open PGP Desktop by clicking on the PGP Desktop icon in the system menu bar, then scroll down and click Open PGP Desktop. If the PGP Desktop icon is not visible in the system menu then start PGP Desktop by clicking on the application (default location is the Applications folder).
  2. Under the PGP Disk item on the left pane, select the PGP Disk you want to edit a user on.
  3. In the main window, under User Access select the user whose password you wish to change. Note that you can only change the password on passphrase users (not public key users). Passphrase users have a blue man icon beside their name.
  4. From the main menu click Disk and scroll down and click Change User Passphrase. Alternatively, you can also ctrl+click (or right click) on the user and then scroll down and click Change User Passphrase.
  5. The Enter Passphrase window appears. Enter the current passphrase for the user whose passphrase you wish to change.
  6. Click OK.
  7. Enter and confirm a new passphrase for the user.
  8. Click OK.

 

How to Disable Users on a PGP Disk

 

  1. Open PGP Desktop by clicking on the PGP Desktop icon in the system menu bar, then scroll down and click Open PGP Desktop. If the PGP Desktop icon is not visible in the system menu then start PGP Desktop by clicking on the application (default location is the Applications folder).
  2. Under the PGP Disk item on the left pane, select the PGP Disk for which you would like to disable a user.
  3. In the main window, under User Access select the user who you wish to disable by clicking on the user name.
  4. From the main menu click Disk and scroll down and click Disable User. Alternatively, you can also ctrl+click (or right click) on the user and then scroll down and click Disable User.
  5. Click Disable.
  6. You are then prompted to enter the PGP Disk administrator passphrase. Enter the passphrase and click OK. Notice that the user is still in the list however, they are now greyed out.

 

To enable a disabled user:

 

  1. Repeat steps 1 3 above.
  2. From the main menu click Disk and scroll down and click Enable User. Alternatively, you can also ctrl+click (or right click) on the user and then scroll down and click Enable User.
  3. You are then prompted to enter the PGP Disk administrator passphrase. Enter the passphrase and click OK. Notice that the user is now no longer grayed out.

 

How to toggle a users access on a PGP Disk

 

  1. Open PGP Desktop by clicking on the PGP Desktop icon in the system menu bar, then scroll down and click Open PGP Desktop. If the PGP Desktop icon is not visible in the system menu then start PGP Desktop by clicking on the application (default location is the Applications folder).
  2. Under the PGP Disk item on the left pane, select the PGP Disk for which you wish to change users access privileges.
  3. In the main window, under User Access select the user whose access you wish to change.
  4. From the main menu click Disk and scroll down and click either Set Read-Only Access or Allow Write Access (only one choice will be available depending on the current access privilege for that user). Alternatively, you can also ctrl+click (or right click) on the user and then scroll down and click either Set Read-Only Access or Allow Write Access.
  5. You are prompted to enter the PGP Disk administrator password. Enter the password, and click OK.
  6. Notice that a user with read-only access will have a read-only icon appear to the right of the user name.

 

How to give a PGP Disk user administrative access

 

  1. Open PGP Desktop by clicking on the PGP Desktop icon in the system menu bar, then scroll down and click Open PGP Desktop. If the PGP Desktop icon is not visible in the system menu then start PGP Desktop by clicking on the application (default location is the Applications folder).
  2. Under the PGP Disk item on the left pane, select the PGP Disk for which you would like to grant a user access.
  3. In the main window, under User Access select the user who you wish to grant administrative access. Make sure that you dont select a user who is already the administrator.
  4. From the main menu click Disk and scroll down and click Set As Disk Administrator. Alternatively, you can also ctrl+click (or right click) on the user and then scroll down and click Set As Disk Administrator.
  5. You are prompted to enter the PGP Disk administrator password. Enter the password, and click OK.
  6. Notice that (Administrator) now appears behind the new administrators name.