How can I check to see who has the Timesheet approval right?

Products

• Clarity PPM SaaS
• Clarity PPM On Premise

Issue/Introduction

How can I check to see who has the Timesheet approval right in Clarity PPM at either the global or instance level? 

This can help in particular if some users are getting notifications to approve timesheets unexpectedly, which can happen if they have timesheet - approval rights to the resource. (See Timesheet Notifications get sent automatically without using a process definition for more details on this issue)

Environment

Release:
Component: PPMTMM

Resolution

1. To check the rights between the affected users: the timesheet submitter (let's say this is Employee A), and the email recipient (let's say this is Employee B), you can check the following:

 

•     From Administration-> Organization and Access: Resources
  
  •   Select Employee B
  •   Resource's Access Rights
  •   Check all Instance, OBS Unit, Global level for timesheet approval right related to Employee B

 

•     From Home->Resource Management: Resources
  
  •    Navigate to a resource then Access to this Resource
  •    Select  Full View
  •    Click on the key icon for Employee A
  •    In the browse window that opens up, look for timesheet approval right

       2.  You can check who has instance level timesheet approval rights to a specific user by using the following steps from the Clarity PPM UI:

 

• Go to the resource on the Clarity PPM Administration side Click the 'Access to this Resource' tab then select 'Resource' from the drop down 
• Check for anyone listed with 'Resource - Approve Time' 

Note: If you go to the Full View link on the access to this resource tab, it may help point to who has the right through a global right, but if there is a large number this may not help as it doesn't specify what rights they have to the resource there. 

       3.  Additionally, for On Premise customers, here are a couple of queries that can help:

Timesheet global query: 

SELECT RES.UNIQUE_NAME, 'HAS INSTANCE RIGHTS TO' AS RIGHT_TYPE, PERM.OBJECT_INSTANCE_ID 
FROM 
CMN_SEC_ASSGND_OBJ_PERM_V PERM, 
SRM_RESOURCES RES 
WHERE PERM.PERMISSION_CODE = 'prApproveActuals' 
AND PERM.COMPONENT_CODE = 'PRJ' 
AND PERM.OBJECT_CODE = 'PRJ_RESOURCE' 
AND PERM.OBJECT_TYPE = 'RECORD' 
AND PERM.USER_ID = RES.ID 
UNION 
SELECT CMN_SEC_USERS.USER_NAME, 'GLOBAL', -9999 --- global right query 
FROM CMN_SEC_USER_R_V, CMN_SEC_USERS 
WHERE PERMISSION_CODE = 'APPROVE' 
AND USER_ID = CMN_SEC_USERS.ID 
AND OBJECT_ID IN 
( 
SELECT ID 
FROM cmn_sec_objects 
WHERE OBJECT_CODE = 'TMS_TIMESHEETS' 
AND OBJECT_TYPE_ID = 6 
) 

Instance level query: 

SELECT 
P.USER_ID, P.USER_NAME TS_APPROVER, P.OBJECT_INSTANCE_ID, 
srmr.unique_name TS_SUBMITTER, srmr.last_name, srmr.last_name 
FROM 
CMN_SEC_ASSGND_OBJ_PERM_V P, 
SRM_RESOURCES srmr 
WHERE 1=1 
and SRMR.id = OBJECT_INSTANCE_ID 
--and P.USER_NAME in ('admin') 
AND P.PERMISSION_CODE = 'prApproveActuals'